POLICY #: IT - 26
DATE DRAFTED: 05/17/2011
APPROVED DATE: 10/31/2011
The University of Iowa is committed to providing equal access to information, programs, and activities delivered through its official web resources. Official UI web resources include all web sites, web applications, and media delivered through the web used to conduct university business or academic activities. They include web resources purchased or delivered by outside vendors as well as those created on campus. They do not include personal resources published by students, employees or resources for non-university organizations that are hosted on campus but are not used to conduct university business or academic activities.
UI official web resources are to be designed and maintained in accordance with the standards defined in appendix A, UI Accessibility Standards and Resources. (The initial standard is the World Wide Web Consortium Web Content Accessibility Guidelines 2.0, Level AA. See http://www.w3.org/standards/webdesign/accessibility.)
ImplementationThe effective date of this policy is November 1, 2011. After that date, all new web sites, new applications, or revisions to existing sites or applications are subject to this policy. Each unit managing web resources is expected to assess its current resources and make a plan for replacing or remediating existing web resources that don’t meet accessibility standards. Existing resources should be updated according to the following schedule:
1) As required by accommodation requests. (University personnel should currently be considering modifications pursuant to accommodation requests. Please contact Student Disability Services or Faculty and Staff Disability Services for assistance in responding to such requests.)
2) At least the top 20% most active non-compliant resources should be replaced or remediated annually.
3) Special focus on web resources required for participation, funding, disability-related services, and other key pages needed by people with disabilities, if those pages are not among the top 20% most active.
Contact InformationAll University web resources must contain an accessible link a visitor with an accessibility concern can use to contact someone responsible for the resource. Resources should also include the date the resource was published and updated.
Exceptions to the PolicyExceptions to the policy are permitted only when full compliance would impose an “undue burden.” In determining whether full compliance poses an undue burden, a department or unit must consider all resources available to it as well as the technical difficulty involved in complying with policy standards. A department or unit can depart from the policy only when it determines and documents to the ADA Compliance Officer that an undue burden exists that precludes full compliance; however, it must provide the content through comparable alternative means of access.
ComplaintsAddress complaints to the ADA Compliance Officer in the Office of Equal Opportunity and Diversity.
ViolationsUI web resources in violation will be referred to the UI Web Accessibility Technical Standards Committee by the ADA Compliance Officer for assistance with remediation or replacement. Remediation may include removal until compliant with this policy.
Maintenance of policyThis policy is maintained jointly by the offices of the Vice President for Strategic Communication and the Chief Information Officer. It is published on the IT Policy page, http://itsecurity.uiowa.edu/policy/.
Appendix A. UI Accessibility Standards and Resources
StandardsThe current interim web standard is defined as compliance with the most current version of World Wide Web Consortium Web Content Accessibility Guidelines 2.0, level AA.
(See http://www.w3.org/WAI/intro/wcag.php )
This standard is subject to review and revision by the UI Web Accessibility Technical Standards Committee.
The UI Web Accessibility Technical Standards Committee is a standing committee chosen from senior webmasters at the college or major business unit level, application developers nominated by the Campus IT Leader in each college or major business unit, and others interested in web accessibility.
The UI Web Accessibility Technical Standards Committee plays the following roles:
• Advise on policy implementation
• Advise on technical priorities and goals of the web accessibility project
• Assist in measuring and monitoring progress of web accessibility project
• Identify needs of the wider web community for support and training
• Communicate policy and goals of the web accessibility project to constituent groups
Web accessibility resources will are published at the URL